Outlook Keyboard Shortcuts: Outlook belongs to the family of Microsoft Office ever since 1997. You are probably using Outlook every day, isn’t it? Or do you receive your email through various web services like Gmail? Do you know Microsoft Office Outlook has hundreds of shortcuts in keyboard settings for all types of functions? No? Don’t worry; listed below are some of the most frequently used shortcuts.
These shortcut keys are a life changer! It will no doubt change the way of your email. Don’t worry; it simply takes two minutes to grasp them, and you will be saving at least 15 minutes per day of your email time! It will speed things up for you and will make emailing a lot more comfortable task. Go through this article, and you can thank us later!
Wondering How to explore & learn Shortcut Keys for various Operating Systems, Computer Software Programs, Social media applications Keyboards? Here is the one-stop destination for all Keyboard Shortcuts, just take a look & memorize regularly for better performance in competitive exams & real-time situations.
Outlook Keyboard Shortcuts
- How To Enable The Shortcut Keys
- A Brief List Of Keyboard Shortcuts For Outlook
- Shortcuts Of Keyboard For The Purpose Of Navigation In Microsoft Outlook
- Shortcuts Of Keyboard For The Purpose Of Searching In Microsoft Outlook
- Shortcuts Of Keyboard For The Purpose Of Any General Task In Microsoft Outlook
- Shortcuts Of Keyboard For The Purpose Of Working With A New Email In Microsoft Outlook
- Shortcuts Of Keyboard For The Purpose Of Creating Items In Microsoft Outlook
- Shortcuts Of Keyboard For The Purpose Of Working In Microsoft Outlook Calendar
- Advantages Of Using The Keyboard Shortcuts In Outlook
Before we move to the shortcut keys, you should know about how to enable certain shortcut keys:
- First, you should go to the home screen and then select the ‘Settings’ option.
- From ‘Settings’, now select the ‘More mail settings’ option.
- The next step consists of moving to the ‘Customizing Outlook’ option.
- After you have selected the ‘Customizing Outlook’ option, you should select the option ‘Keyboard Shortcuts’.
- From here you can make your choice. Now click on the ‘Save’ button to save your choice.
You can use the given list as a reference which is a composite list of all shortcuts. All the given shortcuts are applicable for both Mac and Windows-based computer systems. However, in case you are using a Mac, then simply substitute the ‘Ctrl’ option with the key named ‘Command’. You should press the listed keys simultaneously to activate the shortcut.
|Switching to Mail||Ctrl-1|
|Switching to Calendar||Ctrl-2|
|Switching to Contacts||Ctrl-3|
|Switching to Tasks||Ctrl-4|
|Moving Up One Line||Up Arrow|
|Moving Down One Line||Down Arrow|
|Switching to Notes||Ctrl-5|
|Switch to Inbox||Ctrl-Shift-i|
|Opening the address book||Ctrl-Shift-B|
|Go to any particular folder||Ctrl-Y|
|Delete the previous word||Ctrl-Backspace|
|Delete the next word||Ctrl-Delete|
|Moving to the next email||Ctrl-.|
|Moving to the previous email||Ctrl-,|
|Searching in Outlook||Alt-Q|
|Searching all folders||Ctrl-Alt-A|
|Open Advanced Search option||Ctrl-Shift-F|
|Searching the current folder||Ctrl-Alt-K|
|Searching the subfolders||Ctrl-Alt-Z|
|Cancelling a task||Esc|
|Sending and receiving any email||F9|
|Printing the chosen item||Ctrl-P|
|Expanding or collapsing the ribbon||Ctrl-F1|
|Making Letters Bold||Ctrl-B|
|Making Letters Italic||Ctrl-I|
|Move to another folder||Ctrl-Shift-V|
|Increasing font size||Ctrl-]|
|Decreasing font size||Ctrl-[|
|Checking the names||Ctrl-K|
|Sending a message||Ctrl-Enter|
|Forwarding any email in the form of an attachment||Ctrl-Alt-F|
|Forwarding any email message||Ctrl-F|
|Marking any message as unread||Ctrl-U|
|Marking any message as read||Ctrl-Q|
|Replying to any email message||Ctrl-R|
|Reply All to any email message||Ctrl-Shift-R|
|Open any selected email||Enter or Ctrl-O|
|Flag any message for follow-up||Ctrl-Shift-G|
|Marking any message as “not junk”||Ctrl-Alt-J|
|Searching all the folders||Ctrl-Alt-A|
|Creating a new email||Ctrl-Shift-M|
|Creating any search folder||Ctrl-Shift-P|
|Creating any new contact||Ctrl-Shift-C|
|Creating any meeting request||Ctrl-Shift-Q|
|Scheduling any new appointment on the calendar||Ctrl-Shift-A|
|Creating any new document||Ctrl-Shift-H|
|Creating any new group of contacts||Ctrl-Shift-L|
|Creating any new Note||Ctrl-Shift-N|
|Creating any new task||Ctrl-Shift-K|
|Displaying the current month||Alt-=|
|Changing the number of days that the calendar is showing||Alt-[number]|
|Displaying the ongoing week in the calendar||Alt-Minus|
There are lots of advantages of using keyboard shortcuts in Outlook. It will no doubt make you much more efficient while working, but also save you a lot of time. Imagine a situation where your mouse stops working and you are in urgent need to send or check any email. This is where these shortcuts are very handy.
Apart from making you efficient, these shortcuts are very helpful for those who have issues like difficulty in mobility or are visually impaired. For them, using a mouse or touching the screen for using the onscreen keyboard is very difficult. These shortcuts will help them to operate freely without any outside help.
Using keyboard shortcuts in Microsoft Outlook is also an advantage in situations where the work requires precision. It helps in editing texts and these situations become more accurate to be handled if done with the shortcut keys.
The shortcut keyboard if used with the mouse as well, makes tasks easier. For example, while browsing any email, there are many times when you are required to click links at the same time. Here you can use these keyboard shortcuts to click on these links or browse the mail and do the complementary work with your mouse.
As you might have comprehended from the above read, using keyboard shortcuts is quite useful. In Microsoft Outlook, such an advantage becomes very handy while you work on your emails. Being on the computer almost all the time, these shortcuts will be of extreme use to you and you can save so much time.