MS Word Shortcut Keys | List of Microsoft Word Shortcut Keys

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MS Word Shortcut Keys: Microsoft Word is a word processor application that was built by Microsoft. MS Word is Used to create a comprehensive document that is visually appealing to the eye.

Even if you’re accustomed to Microsoft Word, the abundance and range of keyboard short-cuts readily available to ramp up your work and make matters more simple may come as a surprise to you.

Being a smart worker is vastly preferable to someone who is a hard-working person. You can save time, labour, and resources by doing so.

Wondering How to explore & learn Shortcut Keys for various Operating Systems, Computer Software Programs, Social media applications Keyboards? Here is the one-stop destination for all Keyboard Shortcuts, just take a look & memorize regularly for better performance in competitive exams & real-time situations.

It is not important to master all of the keys. You’ll have to figure out which ones you actually require and then learn them. You can bet be guaranteed that knowing the keys will be worthwhile and will help you save a good deal of time.

Table of Content

Short-cut Keys for General Purpose

Short-cut key Function
Ctrl+N Used to Create a new document
Ctrl+O Used to Open an existing document
Ctrl+S Used to Save a document
Ctrl+W Used to Close a document
Ctrl+Z Used to Undo an action
Ctrl+Y Used to Redo an action
Alt+Ctrl+S Used to Split a window or remove the split view
Ctrl+Alt+V Used to Print Layout View
Ctrl+Alt+O Used to Outline View
Ctrl+Alt+N Used to Draft View
Ctrl+F2 Used to Print Preview View
Alt+Q Used to Go to the “Tell me what you want to do” box
Ctrl+F Used to  Search a document
Shift+F7 Used to Open the thesaurus. If you have a word selected previously, Shift+F7 looks up that word in the thesaurus

MS Word Shortcut Keys 1

Function Short-cut Keys

Short-cut key Function
F1 Used to Get Help or visit Office.com
F2 Used to Move text or graphics
F4 Used to Repeat the last action
F5 Used to Choose the Go To command (Home tab).
F6 Used to Go to the next pane or frame
F7 Used to Choose the Spelling command (Review tab).
F8 Used to Extend a selection
F9 Used to Update the selected fields
F10 Used to Show KeyTips
F11 Used to Go to the next field
F12 Used to Choose the Save As command

MS Word Shortcut Keys 2

Short-cut keys for Navigating in a Document

Short-cut key Function
Left/Right Arrow Used to Move the insertion point (cursor) of one Character to the Left or right
Ctrl+Left/Right Arrow Used to Shift one Word to the Left or right
Up/Down Arrow Used to Move up or down one line
Ctrl+Up/Down Arrow Used to Move up or down one paragraph
End Used to skip to the End of the current line
Ctrl+End Used to skip to the End of the document
Home Used to skip to the beginning of the current line
Ctrl+Home Used to skip to the beginning of the document
Page Up/Page Down Used to Move up or down one screen
Ctrl+Page Up/Page Down: Used to Move to the last or next to browse object (after performing a search)
Alt+Ctrl+Page Up/Page Down Used to Move to the extreme top or bottom of the current window
Shift+F5 Used to rotate through the previous three locations where the insertion point was placed last. If you just freshly opened a document, Shift+F5 moves you to the last point you were editing before closing the document

Short-cut Keys for Editing

Short-cut key Function
Backspace Used to Erase One Character to the Left
Ctrl + Backspace Used to Erase one Word to the Left
Delete Used to Erase one Character to the Right
Ctrl + Delete Used to Erase one Word to the Right
Ctrl + C Used to Copy Selected Text
Ctrl + X Used to Cut Selected Text
Ctrl + V Used to Paste Cut or Copied Text
Ctrl + Shift + F3 Used to Paste Spike Contents
Alt + Shift + R Used to Copy Header or Footer Used in the Previous Document

Shotcut Keys for Editing

Short-cut Keys for Tables

Short-cut key Function
Tab Used to move to the Following Cell in a Row
Shift + Tab Used to Navigate to the Previous Cell
Alt + Home Used to Go to the First cell of the Row in a table
Alt + End Used to Go to the Last cell of the Row in a table
Alt + Page up Used to Go to the First cell of the Column in a table
Alt + Page Down Used to Go to the Last cell of the Column in a table
Up Arrow Keys Used to Move to the previous cell in an Upward Direction
Down Arrow Keys Used to Move to next cell downward Direction
Shift + Up Up Used to Select the Cells above the current cell
Shift + Down Used to Select the Cell Below the Current Cell
Alt + F5 Used to Select full table
Shift + F3 Used to Change Keyboard Case
Ctrl + F3 Used to cut Selected texts to the Spike

Short-cut keys to work with documents in different views

Short-cut key Function
Alt+W, F Used to Switch to Read Mode view
Alt+Ctrl+P Used to switch to Print Layout view
Alt+Ctrl+O Used to switch to Outline view.
Alt+Ctrl+N Used to Switch to Draft view.

Short-cut keys to work with documents in different views

Inserting Short-cut keys

Short-cut key Function
Shift + Enter Used to Insert link Break
Ctrl + Enter Used to Insert Page Break
Ctrl + Shift + Enter Used to Insert Column Break
Alt + Ctrl + Hyphen ‘-‘ Used to Insert an em Dash
Ctrl + Shift + Space Used to Insert Non-Breaking Space
Alt + Ctrl + C Used to Insert Copyright Symbol
Alt + Ctrl +R Used to Insert Registered Trademark Symbol
Alt + Ctrl + T Used to Insert Trademark Symbol

Outline Short-cut keys

Short-cut key Function
Alt + Shift + Left/Right Arrow Used to Move a line Left or Right
Ctrl + Shift + N Used to Demote Outline lever to Regular Text
Alt + Shift + Up/Down Arrow Used to Move the Line-Up or Down in the Outline
Alt + Shift + Plus or Minus Key Used to Enlarge or Collapse Characters under Heading.
Alt + Shift + A Used to Enlarge or Collapse All Characters under Heading
Alt + Shift + L Used to Highlight First line of a Body or Text
Alt + Shift + 1 Used to Highlights all texts Having Heading 1 texts
Alt + Shift + Any Number Key Used to Shows All Texts according to the Heading Size.

Short-cut keys for Working with headings in Outline view

Short-cut key Function
Alt+Shift+Left Arrow Used to Promote a paragraph
Alt+Shift+Right Arrow Used to Demote a paragraph
Ctrl+Shift+N Demote Used to body text
Alt+Shift+Up Arrow Used to Move selected paragraphs up
Alt+Shift+Down Arrow Used to Move selected paragraphs down
Alt+Shift+Plus Sign Used to Expand text under a heading
Alt+Shift+Minus Sign Used to Collapse text under a heading
Alt+Shift+A Used to Expand or collapse all text or headings
The slash (/) key on the numeric keypad Used to Hide or displays character formatting.
Alt+Shift+L Used to Show the first line of text or all text
Alt+Shift+1 Used to Show all headings with the Heading 1 style
Alt+Shift+n Used to Show all headings up to Heading n
Ctrl+Tab Used to Insert a tab character

Short-cut Keys for paragraph editing

Short-cut key Function
Ctrl + M Used to Increase Indent Level of Paragraph every time you press it
Ctrl + Shift + M Used to Decreases Indent Level of Paragraph every time you press it.
Ctrl + T Used to Hanging Indent is Increased Every time you Press it
Ctrl + Shift + T Used to Hanging Indent is Decreased Every time you Press it
Ctrl + E Used to Centre a Paragraph
Ctrl + L Used to Left Alignment of a Paragraph
Ctrl + R Used to Right Alignment of a Paragraph
Ctrl + J Used to Justify a Paragraph
Ctrl + 1 Used to Single Spacing Between Two Lines
Ctrl + 2 Used to Double Spacing Between Two Lines
Ctrl + 5 Used to 1.5 Line Spacing Between two Lines
Ctrl + 0 Used to Remove one line Spacing of a Preceding paragraph
Ctrl + Shift + S Used to Open window for applying Styles
Ctrl + Shift + N Used to Apply Normal paragraph Style
Alt + Ctrl + 1 Used to Heading 1 Style
Alt + Ctrl + 2 Used to Heading 2 Style
Alt + Ctrl + 3 Used to Heading 3 Style
Ctrl + Shift + L Used to Apply List Style
Ctrl + Q Used to remove all formatting from the paragraph

Short-cut keys for Characters Formatting

Short-cut keys Function
Ctrl + B Used to Bold Texts
Ctrl + I Used to Italicize Texts
Ctrl + U Used to Underline Texts
Ctrl + Shift + W Used to Apply to underline below words only and not under Space
Ctrl + Shift + D Used to Apply Double Underline
Ctrl + D Open Font Dialogue Box
Ctrl + Shift + > or < Used to Increase or Reduce the font Size of the Character
Ctrl + ] or [ Used to Increase or Reduce the font size of a particular segment only.
Ctrl + “=” Used to Apply Subscript Formatting
Ctrl + Shift + Plus Key Used to Apply Superscript Formatting
Ctrl + Shift + A Used to Changes All Letters to Uppercase
Ctrl + Shift + K Used to Changes All Letters to Lowercase
Ctrl + Shift + C Used to Copies the Character Format in an Existing Document
Ctrl + Shift + V Used to Paste the Character Format in a new Document
Ctrl + Space Used to Removes Manual Formatting from the Selected Segment

Short-cut keys for Mail Merge and Fields

Short-cut key Function
Alt+Shift+K Used to Preview a mail merge.
Alt+Shift+N Used to Merge a document.
Alt+Shift+M Used to Print the merged document.
Alt+Shift+E Used to Edit a mail-merge data document.
Alt+Shift+F Used to Insert a merge field.

Short-cut keys for Mail Merge and Fields

Conclusion on MS Word Shortcut Keys

You will stand to benefit from using these short-cut keys. It will improve your performance while reducing the amount of time you spend in front of the computer.